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Action for Bridgeport Community Development, Inc. (ABCD) is a Not-For-Profit Community Action Agency. We are requesting proposals from CPA firms that have extensive experience in providing audit and tax services for not for profit organizations. We invite your firm to submit a proposal by July 22, 2016.

    We are soliciting proposals for external independent audit and tax preparation services to include but not be limited to, the following:
  • Audit of ABCD Financial Statements
  • Federal Single Audit in accordance with federal Uniform Guidance
  • State Single Audit in accordance with State Single Audit Act
  • Preparation of Form 990

ABCD fiscal year begins October 1st and ends September 30th. The period of performance for this contract will be five (5) fiscal years (2016 – 2021).

Background of Action for Bridgeport Community Development Inc.

ABCD is recognized by the Internal Revenue Service as a charitable, tax-exempt organization pursuant to section 501(3) of the Internal Revenue Code. Our mission statement; is that ABCD’s sole mandate is to assist the poor. ABCD concentrates its efforts and resources on identifying and eliminating the causes of poverty rather than only dealing with its effects. ABCD’s actions are directed toward promoting appropriate institutional change and enabling the poor to become self-sufficient contributors to society.

Our annual operating budget is approximately $30 million per year and we employ 500 people in 14 locations. Our main programs are Head Start, Early Head Start, School Readiness, Energy Assistance, Child Day Care, Youth Services and various others. The fiscal year end for most grants is different. Audited Financials and 990 tax return will be made available.

ABCD maintains all accounting records in-house at the main office at 1070 Park Avenue, Bridgeport. We utilize the non-for-profit Blackbuad accounting software it is cloud based. There are eight accounting personnel staff all have varying degrees and certificates in accounting and finance such as associates, bachelor, masters and CPA license. ABCD has a broad finance committee that oversees the financial operations.

Services to Be Performed:

  1. Audit of ABCD Financial Statements
    The annual financial statement audit shall be performed in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in the Government Auditing Standards, issued by the Comptroller General of the United States.
  2. Federal Single Audit in accordance with federal Uniform Guidance
    The audit reports will include an opinion on the Financial Statements, Schedule of Expenditures of Federal Awards, a report on compliance and on internal control over financial reporting based on an audit of financial statements performed in accordance with Government Audit Standards, report on compliance with requirements applicable to each major program, and on internal control over compliance in accordance with federal Uniform Guidance.
  3. State Single Audit
    The audit reports will include an opinion on the Financial Statements, Schedule of Expenditures of State Awards, a report on compliance and on internal control over financial reporting based on an audit of financial statements performed in accordance with Government Audit Standards, report on compliance with requirements applicable to each major program, and on internal control over compliance in accordance with the State Single Audit Act.
  4. Form 990
    The tax return shall be prepared in accordance with the directions and guidelines applicable for Form 990 and any supplemental forms.

Filing of Financial Audit Reports by Auditor

  1. Filing electronically signed financial audit reports to the Federal Clearing House.
  2. Filing the financial audit reports to the State of Connecticut Office of Policy and Management.
  3. Provide 20 copies of financial statement audit reports

The services must be provided in a timely fashion to enable ABCD to submit its annual audit reports and form 990 within required and prescribed periods of time. The auditor shall conduct audit status meetings with the finance committee and comptroller office to apprise all parties of audit results. In addition, an exit conference will be held with the finance committee and comptroller office for final status of the audit.

Technical Information

The technical information shall include:

  1. Describe the approach/methodology to meet the requirements of the scope of services. At a minimum, your approach shall address planning, internal control testing and reporting and specific techniques that will be employed.
  2. Provide the qualifications and experience of persons who will staff the audit.
  3. Provide a copy of your most recent peer review reports from the independent evaluator, related letter of comments and firm’s response to the peer review report.
  4. Provide a list of Non- for-Profit agencies that demonstrate your experience in providing audit and tax services. Please include the agency name, contact person and telephone number for each entity listed.

Fee

The firm’s fee should include fees for all five years periods 2016, 2017, 2018, 2019 and 2020, for the following services:

  • Audit of ABCD Financial Statements
  • Federal Single Audit in accordance with federal Uniform Guidance
  • State Single Audit in accordance with State Single Audit Act
  • Preparation of Form 990

At a minimum, the price should include the proposed categories, number of hours per labor category, hourly rate, and any other costs incurred to successfully execute your technical proposal.

Proposal Evaluation and Selection Process

ABCD reserves the right to determine which bidders have met the base requirements of this RFP. ABCD may reject, in whole or in part, any and all proposals, waive minor irregularities in proposals, allow an offer to correct minor irregularities and negotiate with all responsible efforts in any matter deemed necessary to serve the interest of ABCD.

ABCD reserves the right to reject any and all proposals when such rejection is in the interest of ABCD, to reject the proposal of a bidder who has not met the prerequisites of the bid proposals or who has previously failed to perform properly or complete on time contracts of a similar nature, and to reject the proposal of a bidder who is not in the sole opinion of ABCD, able to perform the contract to the sole satisfaction of ABCD.

ABCD also reserves the right to waive any informalities and technicalities in the bidding. ABCD reserves the right, however, to award the contract in accordance with its best interest and will not be required to accept the lowest bid.

ABCD may, upon its discretion, establish a competitive range of qualified proposals for award consideration. ABCD will not conduct discussions or negotiations with firms not within the competitive range and those firms will not be considered for award.

Responses will be evaluated using the following criteria:

  1. Proposal’s demonstrated ability to meet the requirements found in the scope of services. Oral presentation demonstrates your firm’s ability to meet the scope of services requirements.
  2. Demonstrated experience and past performance for requirements of similar scope, size, and complexity.
  3. Fee

RFP Provisions

This proposal is a firm offer that will be considered valid for one hundred twenty (120) calendar days from the due date. ABCD shall not be responsible for any errors or omissions on the part of the bidder in preparing this proposal. Bidder shall bear all costs associated with preparing the proposal. We will be unable to provide any verbal or written feedback on individual proposals.

ABCD Time Schedule

Summary of Proposal Key Dates :

Description Date
Submission RFP Deadline July 22, 2016
ABCD will finalize reviewing and selecting the prospective auditor August 12, 2016
Notification for the selected Audit firm (estimated) August 25, 2016
Presentation by Finalists to the Finance Committee (estimated) September 14, 2016
ABCD will have all year-end closing and requested audit schedules (completed by date) December 31, 2016
Anticipated service start date (estimated) January 2, 2017
Draft of Financial statements and form 990 and finalizations of such reports must be completed by March 15, 2017
Auditors will present the audit reports and form 990 to the Full board of directors at 4:30pm board meeting March 22, 2017